February 8, 2021 Minutes

Regular Board of Education Meeting – February 8, 2021

 

The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:00 PM by Board President Marirose Ethington.

 

A link for this meeting is shown below:

 

https://drive.google.com/file/d/1cDIsSDhvbWVq-Yn34XuErjU1RU-oTWn7/view?usp=sharing

 

Board Members present: Marirose Ethington, Jeff Finch (7:14 PM), Margaret Gaston, Becky Dziekan, Kevin Stefan, Callin Ayers-Tillotson, and Chris Jeffres

 

Board Members Absent:

 

Others Present: Sheila Eigenbrod, Charles Martelle, Stacey Tallon, Mary Kate Hoffman, Donald Childs (7:05 PM), and Mary Jo Pahl

 

Others Absent: Jon Wilson

 

Three (3) guests were present as per the list of attendees received by GVBOCES.

 

Chris Jeffres led the Pledge of Allegiance

 

**        Moved by Becky Dziekan; seconded by Chris Jeffres to approve agenda as presented carried unanimously (6 votes).

 

**        Moved by Chris Jeffres; seconded by Kevin Stefan to approve all items in the consent grouping - Minutes: Regular BOE minutes of 1/25/2021; CSE, Sub-CSE, CPSE and 504 minutes of 1/27/2021 and 2/4/2021; carried unanimously (6 votes).

 

BUSINESS:

 

1.               Superintendent Update:

**        Mrs. Hoffman showed the Board the recent certificate of recognition that the District received from the US Census Bureau for our assistance to help them complete a successful census in 2020.

 

**        Mrs. Hoffman shared with the Board her thoughts on having our Board meetings held in person again beginning with the March 8th meeting.  Various location possibilities with the pros and cons of each location being discussed were presented and it was finally agreed that the March 8th meeting will be held in the HS library in person for Board members with the meeting to be streamed for guests.

 

**        Mrs. Hoffman updated the Board regarding the Trap Club and explained about the difficulties, as listed below which are causing the club to not be able to shoot this year.

·         Unable to secure ammunition

·         Gun club is not open, nor running leagues

·         Sports running at the same time as the Trap Club

·         Not enough members due to sports

·         Not enough daylight due to timing

One benefit that she did mention was that the league had extended the sign up period to go through March 29, 2021, which may enable more students to participate should we be able to overcome the mentioned obstacles.

 

**        Mrs. Hoffman mentioned the recent survey for parents of students in grades 6 – 12 regarding the possibility of bringing students back to school four days a week beginning March 8, 2021. She then indicated the Dr. Eigenbrod and Mr. Martelle would go into further details on the results received to date.

 

**        Mrs. Hoffman answered questions on each of the above items as asked during each update; the Board thanked her for the updates. No action required.

 

 2.        Admin Updates:

**       Dr. Eigenbrod updated the Board about the Class of 2022 decorating the outdoor classroom this past fall and how they have collaborated with the AG class to have them grow pumpkins, gourds, and Indian corn to enable the class to decorate the outdoor classroom again in the fall of 2021. 

 

**       Dr. Eigenbrod indicated that the Class of 2021 has formed a graduation committee to discuss plans for graduation in June.  She said that the committee has agreed that the preferred location is the auditorium, then the outdoor soccer field and if neither of those options will work, then they will look at the Silver Lake drive in again. 

 

**       Dr. Eigenbrod briefly mentioned the above survey, but indicated that Mr. Martelle will fill the Board in on the results. 

 

**        Dr. Eigenbrod answered questions on each of the above items as they were asked during each update, the Board thanked her for the updates. No action required.

 

**        Mr. Martelle addressed the Board regarding the survey recently sent out to the parents of students in grades 6 – 12.  He indicated that currently they have received 92% of the student’s family’s responses. Additional results are as noted below:

·         In favor of students coming back 4 days per week – 90.2%

·         In favor of having students remain remote – 8.3%

·         Would be able to transport students – 38%

 

**        Mr. Martelle answered questions on the above as they were asked during each update the Board thanked him for the updates. No action required.

 

**        Mr. Wilson did not have an update this week.

 

**        Ms. Tallon spoke briefly to the Board indicating that the Pupil Personnel Services offices is in the preliminary stages for scheduling for the 2021-2022 school year. 

 

**        Ms. Tallon answered questions asked and the Board thanked her for the update. No action required.

 

**        Mrs. Hoffman and Mr. Childs updated the Board regarding the NYS Comptroller’s recently released Fiscal Stress Monitoring System report on school districts.  The system assigns a score ranging from 0-100 to every school district in NYS, which places each district in one of the four following categories: 1-24.99 No Designation, 25-44.99 Susceptible, 45-64.9 Moderate, 65-100 Significant.  For the fiscal year ending in 2020, Pavilion CSD received a score of 26.7, which pushed the district just over the threshold into the lowest level of Susceptible.  Mr. Childs reviewed the two areas of the district’s finances, which led to this rating.  The first area related to the ratio of revenue to expenses.  The district received 6.7 points because expenses exceeded revenues by more than 1% during one of the past three years (2019).  This was due to the NYSED underestimating the actual amount of state aid due to the district at year-end by $151,463.  Had NYSED projected the correct amount of aid due, the district would not have received any points in this category.  In the second area, the district received 20.0 points due to the low balance of unrestricted cash in comparison to short-term liabilities and average monthly expenses.  This is due to the General Fund loaning $1,425,705 to the Capital Fund in order to avoid the significant interest, legal and professional fees associated with publicly issued debt.  The district estimates that this internal borrowing saved the district approximately $118,000 during 2019 and $50,000 during 2020.  Had the district publicly borrowed the money, the unrestricted cash balance in the General Fund would have been high enough that no points would have been assessed in this category.  In short, had aid to the district been estimated correctly by NYSED and had the district borrowed money publicly rather than internally, the overall district score assigned by the Fiscal Stress Monitoring System for the year ending in 2020 would have in fact been 0.00, the very lowest score possible.  No action required. 

 

**        Marirose Ethington thanked the Superintendent and Administrators for the updates.

 

3.         Draft Health Emergency Plan – 1st Read:

**        Mrs. Hoffman explained to the Board the approval process for the Draft Health Emergency Plan that had been presented to them indicating that the heads of all bargaining units in the District had receive a copy of the plan and submitted their feedback to her and that they were all in approval of the plan as presented to the Board.  There is no action required at this meeting, however she asked the Board members to please review it as this item will be on an upcoming agenda for approval.  No action required.

 

4.         BOCES Board Member Nominations:

**        Moved by Peg Gaston, seconded by Becky Dziekan to nominate incumbent Board members Matthew Crane, Edward Levinstein and David Woodruff, residents of Dansville, Pembroke and Livonia School Districts respectively to at-large positions on the Board of Cooperative Educational Services with a term start date of July 1, 2021; carried unanimously (7 votes).

 

5.         Unpaid Leave:

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson, upon the recommendation of the Superintendent of Schools, to approve the unpaid leave as requested for up to 3.5 days as requested by Michelle Milligan to take place the week of March 8, 2021; carried unanimously (7 votes).

 

6.         Resignation:

**        Moved by Cal Ayers-Tillotson, seconded by Kevin Stefan, upon the recommendation of the Superintendent of Schools, to accept the resignation of Craig Beardsley from the position of Bus Driver effective February 5, 2021; carried unanimously (7 votes).

 

7.         Appointment:

**        Moved by Kevin Stefan, seconded by Chris Jeffres, upon the recommendation of the Superintendent of Schools, to appoint Charles Bishop to the position of Bus Driver effective February 9, 2021 at the current annualized starting salary of $20,500.00; carried unanimously (7 votes).

 

 

 

 

8.         Unpaid Leave:

**        Moved by Chris Jeffres, seconded by Cal Ayers-Tillotson, upon the recommendation of the Superintendent of Schools, to approve the unpaid leave as requested for each Wednesday for the remainder of the 2020-2021 school year as requested by Melissa Blaisdell; carried unanimously (7 votes).

 

INFORMATION:  

1.      Monday February 22, 2021 BOE meeting dates – anticipated to be virtual.

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson to enter executive session for a personnel matter at 7:50 PM; carried unanimously (7 votes).

 

**        Moved by Cal Ayers-Tillotson, seconded by Kevin Stefan to return to regular session at 8:48 PM; carried unanimously (7 votes).

 

**        Moved by Cal Ayers-Tillotson, seconded by Kevin Stefan to adjourn at 8:48 PM; carried unanimously (7 votes).

 

 

 

                                                                       

Mary Jo Pahl

 

 


Clerk of the Board