January 27, 2020 Minutes

Regular Board of Education Meeting – January 27, 2020

 

The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:01 PM by Board President Marirose Ethington in the high school conference room.

 

Board Members present: Marirose Ethington, Jeff Finch, Becky Dziekan, Kevin Stefan, Margaret Gaston, and Chris Jeffres

 

Board Members Absent: Callin Ayers-Tillotson

 

Others Present: Jon Wilson, Charles Martelle, Stacey Tallon, Donald Childs, Kenneth Ellison, and Mary Jo Pahl

 

Others Absent: Sheila Eigenbrod

 

Visitors: Five (5) per sign in log

 

Jeff Finch led the Pledge of Allegiance

 

**        Moved by Chris Jeffres; seconded by Becky Dziekan to approve agenda with additions carried unanimously (6 votes).

 

**        Moved by Jeff Finch; seconded by Peg Gaston to approve all items in the consent grouping - Minutes: Regular BOE minutes of 1/13/2020; Sub-CSE minutes of 1/7/2020; 1/9/2020; 1/10/2020; and 1/14/2020; CPSE minutes of 1/7/2020 and 1/10/2020; 504 minutes of 1/14/2020; carried unanimously (6 votes).

 

 

BUSINESS:

 

1.               Therapy Dog Award Presentation:

**        Mr. Wilson and Mrs. Mayer introduced Bella, the therapy dog in the elementary building.  Mr. Wilson passed around the award that was received at the breakfast that he and Mr. Ellison attended for Excellence in Student Services.  He indicated that the program is a big success and that they would like to introduce more therapy dogs in the future.  The Board thanked them for the information and for bringing Bella in so they could meet her.  No action required.

 

2.         Retirement Plan Amendment:

**        Moved by Peg Gaston, seconded by Jeff Finch to approve the Hardship and Eligibility amendments to the Pavilion CSD 403b retirement plan as presented by Mr. Childs; carried unanimously (6 votes).

 

3.         2021 Graduation Date:

**        Moved by Jeff Finch, seconded by Peg Gaston to approve the change to the graduation date for the year 2021 to be held on Saturday June 26, 2021 at 11:00 AM; carried unanimously (6 votes).

 

4.         2020-2021 School Calendar:

**        Moved by Chris Jeffres, seconded by Becky Dziekan to approve the School Calendar for the 2020-2021 School Year as presented by Mr. Ellison; carried unanimously (6 votes).

 

 

5.         Daily Substitute:

**        Moved by Chris Jeffres, seconded by Peg Gaston to Gaston upon the recommendation of The Superintendent of Schools to appoint Laurie Fischer to be a daily substitute as part of a pilot program for the remainder of the 2019-2020 school year at the rate of $125.00 per day; motion carried with Jeff Finch being opposed.

 

6.         State Aid 2020-2021:

**        Mr. Ellison presented the Board with the 2020-2021 executive proposed budget numbers and explained the information to them.  They thanked him for the information, no action required.

 

7.         Resignation:

**        Moved by Peg Gaston, seconded by Chris Jeffres to accept the resignation of Katlyn Ritchey from the position of Cleaner effective 1/30/2020; carried unanimously (6 votes).

 

8.         Appointments:

 

**        Moved by Peg Gaston, seconded by Kevin Stefan upon the recommendation of The Superintendent of Schools to approve the five (5) substitute teacher applications as presented for Colbath, Carollo, Helm, Posner, and Nobbs; carried unanimously (6 votes).

 

**        Moved by Jeff Finch, seconded by Becky Dziekan upon the recommendation of The Superintendent of Schools to appoint Matt Helm as the Varsity Baseball Coach for the 2019-2020 school year at the contracted starting salary of $4,500.00; carried unanimously (6 votes).

 

**        Moved by Becky Dziekan, seconded by Kevin Stefan upon the recommendation of The Superintendent of Schools to appoint Archie Cappotelli as the JV Baseball Coach for the 2019-2020 school year at the contracted starting salary of $3,525.00; carried unanimously (6 votes).

 

**        Moved by Chris Jeffres, seconded by Peg Gaston upon the recommendation of The Superintendent of Schools to appoint John Riggi as the Modified Baseball Coach for the 2019-2020 school year at the contracted starting salary of $1,950.00; carried unanimously (6 votes).

 

**        Moved by Chris Jeffres, seconded by Peg Gaston upon the recommendation of The Superintendent of Schools to appoint Brogan O’Halloran as the Varsity Tennis Coach for the 2019-2020 school year at the contracted starting salary of $4,500.00; carried unanimously (6 votes).

 

**        Moved by Jeff Finch, seconded by Kevin Stefan upon the recommendation of The Superintendent of Schools to appoint Susan Masterson to the probationary position of full time Cleaner effective 1/31/2020 at the starting salary of $24,750.00 which will be pro-rated based on her date of hire; carried unanimously (6 votes).

 

**        Moved by Jeff Finch, seconded by Peg Gaston upon the recommendation of The Superintendent of Schools to appoint Heather Morris as a substitute food service helper at the contract hourly rate of pay of minimum wage; carried unanimously (6 votes).

 

 

**        Mr. Ellison and Mr. Childs updated the Board regarding the NYS Comptroller’s recently released Fiscal Stress Monitoring System report on school districts.  The system assigns a score ranging from 0-100 to every school district in NYS which places each district in one of the four following categories: 1-24.99 No Designation, 25-44.99 Susceptible, 45-64.9 Moderate, 65-100 Significant.  For the fiscal year ending in 2019, Pavilion CSD received a score of 26.7 which pushed the district just over the threshold into the lowest level of Susceptible.  Mr. Childs reviewed the two areas of the district’s finances which led to this rating.  The first area related to the ratio of revenue to expenses.  The district received 6.7 points because expenses exceeded revenues by more than 1%.  This is due to the NYSED underestimating the actual amount of state aid due to the district at year end by $151,463.  Had NYSED projected the correct amount of aid due, the district would not have received any points in this category.  In the second area, the district received 20.0 points due to the low balance of unrestricted cash in comparison to short-term liabilities and average monthly expenses.  This is due to the General Fund loaning $1,425,705 to the Capital Fund in order to avoid the significant interest, legal and professional fees associated with publicly issued debt.  The district estimates that this internal borrowing saved the district $118,000 during the year in question.  Had the district publicly borrowed the money, the unrestricted cash balance in the General Fund would have been high enough that no points would have been assessed in this category.  In short, had aid to the district been estimated correctly by NYSED and had the district borrowed money publicly rather than internally, the overall district score assigned by the Fiscal Stress Monitoring System for the year ending in 2019 would have in fact been 0.00, the very lowest score possible.

 

           

INFORMATION: 

 

1.      Monday, February 10 and 24, 2020 BOE meeting dates

 

**        Moved by Kevin Stefan, seconded by Peg Gaston to enter executive session at 8:27 PM; carried unanimously (6 votes).

 

**        Moved by Peg Gaston, seconded by Becky Dziekan to return to regular session at 8:43 PM; carried unanimously (6 votes).

 

**        Moved by Kevin Stefan, seconded by Peg Gaston to adjourn at 8:44 PM; carried unanimously (6 votes).

 

 

 

                                                                       

Mary Jo Pahl

Clerk of the Board