Regular Board of
Education Meeting – January 27, 2020
The regular meeting of the Pavilion Central School District
Board of Education was called to order at 7:01 PM by Board President Marirose
Ethington in the high school conference room.
Board Members present: Marirose Ethington, Jeff Finch, Becky Dziekan, Kevin
Stefan, Margaret Gaston, and Chris Jeffres
Board Members Absent: Callin Ayers-Tillotson
Others Present: Jon Wilson, Charles Martelle, Stacey Tallon,
Donald Childs, Kenneth Ellison, and Mary Jo Pahl
Others Absent: Sheila Eigenbrod
Visitors: Five (5) per sign in log
Jeff Finch led the Pledge of Allegiance
** Moved by Chris
Jeffres; seconded by Becky Dziekan to approve agenda with additions carried
unanimously (6 votes).
** Moved by Jeff
Finch; seconded by Peg Gaston to approve all items in the consent grouping -
Minutes: Regular BOE minutes of 1/13/2020; Sub-CSE minutes of 1/7/2020;
1/9/2020; 1/10/2020; and 1/14/2020; CPSE minutes of 1/7/2020 and 1/10/2020; 504
minutes of 1/14/2020; carried unanimously (6 votes).
BUSINESS:
1.
Therapy
Dog Award Presentation:
** Mr. Wilson and Mrs. Mayer
introduced Bella, the therapy dog in the elementary building. Mr. Wilson passed around the award that was
received at the breakfast that he and Mr. Ellison attended for Excellence in
Student Services. He indicated that the
program is a big success and that they would like to introduce more therapy
dogs in the future. The Board thanked
them for the information and for bringing Bella in so they could meet her. No action required.
2. Retirement Plan Amendment:
** Moved by Peg Gaston, seconded by Jeff
Finch to approve the Hardship and Eligibility amendments to the Pavilion CSD
403b retirement plan as presented by Mr. Childs; carried unanimously (6 votes).
3. 2021
Graduation Date:
** Moved by Jeff
Finch, seconded by Peg Gaston to approve the change to the graduation date for
the year 2021 to be held on Saturday June 26, 2021 at 11:00 AM; carried
unanimously (6 votes).
4. 2020-2021
School Calendar:
** Moved by Chris Jeffres, seconded by Becky
Dziekan to approve the School Calendar for the 2020-2021 School Year as
presented by Mr. Ellison; carried unanimously (6 votes).
5. Daily
Substitute:
** Moved by Chris Jeffres, seconded by Peg
Gaston to Gaston upon the recommendation of The Superintendent of Schools to
appoint Laurie Fischer to be a daily substitute as part of a pilot program for
the remainder of the 2019-2020 school year at the rate of $125.00 per day; motion
carried with Jeff Finch being opposed.
6. State Aid 2020-2021:
** Mr. Ellison presented the Board with the
2020-2021 executive proposed budget numbers and explained the information to
them. They thanked him for the
information, no action required.
7. Resignation:
** Moved by Peg Gaston, seconded by Chris
Jeffres to accept the resignation of Katlyn Ritchey from the position of
Cleaner effective 1/30/2020; carried unanimously (6 votes).
8. Appointments:
** Moved by Peg Gaston, seconded by Kevin
Stefan upon the recommendation of The Superintendent of Schools to approve the
five (5) substitute teacher applications as presented for Colbath, Carollo,
Helm, Posner, and Nobbs; carried unanimously (6 votes).
** Moved by Jeff Finch, seconded by Becky
Dziekan upon the recommendation of The Superintendent of Schools to appoint
Matt Helm as the Varsity Baseball Coach for the 2019-2020 school year at the
contracted starting salary of $4,500.00; carried unanimously (6 votes).
** Moved by Becky Dziekan, seconded by
Kevin Stefan upon the recommendation of The Superintendent of Schools to
appoint Archie Cappotelli as the JV Baseball Coach for the 2019-2020 school
year at the contracted starting salary of $3,525.00; carried unanimously (6
votes).
** Moved by Chris Jeffres, seconded by Peg
Gaston upon the recommendation of The Superintendent of Schools to appoint John
Riggi as the Modified Baseball Coach for the 2019-2020 school year at the
contracted starting salary of $1,950.00; carried unanimously (6 votes).
** Moved by Chris Jeffres, seconded by Peg
Gaston upon the recommendation of The Superintendent of Schools to appoint Brogan
O’Halloran as the Varsity Tennis Coach for the 2019-2020 school year at the
contracted starting salary of $4,500.00; carried unanimously (6 votes).
** Moved by Jeff Finch, seconded by Kevin
Stefan upon the recommendation of The Superintendent of Schools to appoint Susan
Masterson to the probationary position of full time Cleaner effective 1/31/2020
at the starting salary of $24,750.00 which will be pro-rated based on her date
of hire; carried unanimously (6 votes).
** Moved by Jeff Finch, seconded by Peg
Gaston upon the recommendation of The Superintendent of Schools to appoint Heather
Morris as a substitute food service helper at the contract hourly rate of pay
of minimum wage; carried unanimously (6 votes).
** Mr. Ellison and Mr. Childs updated the Board regarding the
NYS Comptroller’s recently released Fiscal Stress Monitoring System report on
school districts. The system assigns a score ranging from 0-100 to every
school district in NYS which places each district in one of the four following
categories: 1-24.99 No Designation, 25-44.99 Susceptible, 45-64.9 Moderate, 65-100
Significant. For the fiscal year ending in 2019, Pavilion CSD received a
score of 26.7 which pushed the district just over the threshold into the lowest
level of Susceptible. Mr. Childs
reviewed the two areas of the district’s finances which led to this rating.
The first area related to the ratio of revenue to expenses. The district received 6.7 points because
expenses exceeded revenues by more than 1%.
This is due to the NYSED underestimating the actual amount of state aid
due to the district at year end by $151,463. Had NYSED projected the
correct amount of aid due, the district would not have received any points in
this category. In the second area, the
district received 20.0 points due to the low balance of unrestricted cash in
comparison to short-term liabilities and average monthly expenses. This
is due to the General Fund loaning $1,425,705 to the Capital Fund in order to
avoid the significant interest, legal and professional fees associated with
publicly issued debt. The district
estimates that this internal borrowing saved the district $118,000 during the
year in question. Had the district publicly borrowed the money, the
unrestricted cash balance in the General Fund would have been high enough that
no points would have been assessed in this category. In short, had aid to the district been
estimated correctly by NYSED and had the district borrowed money publicly
rather than internally, the overall district score assigned by the Fiscal
Stress Monitoring System for the year ending in 2019 would have in fact been
0.00, the very lowest score possible.
INFORMATION:
1. Monday, February 10 and 24, 2020 BOE meeting dates
** Moved by Kevin Stefan, seconded by Peg
Gaston to enter executive session at 8:27 PM; carried unanimously (6 votes).
** Moved by Peg Gaston, seconded by Becky
Dziekan to return to regular session at 8:43 PM; carried unanimously (6 votes).
** Moved by Kevin Stefan, seconded by Peg
Gaston to adjourn at 8:44 PM; carried unanimously (6 votes).
Mary Jo Pahl
Clerk of the Board